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Russian River Watershed Council |
Board of Directors |
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Date October 24, 2007, 4:00 pm – 6:00 pm |
Windsor Library |
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RRWC Board Meeting Draft Minutes Attendees: Scot Stegeman, President 4:00 Agenda Approved – unanimous with corrections (new items - Karen asked for a discussion of May Event) Because there was not a quorum, the meeting was delayed. Peggy suggested that in the future, Board members call and confirm their attendance. 4:05 Minutes Approved – Ayes 4, Nayes1, minutes approved with corrections
4:10 Officer Reports Officer reports were delayed to discuss next agenda item. The Board did not return to this agenda item because of a lack of meeting time. 4:20 Website, RRIIS, and list serve – Zeno Brian’s involvement with RRIIS (Brain did not attend meeting) Zeno provided a paper that outlined the three systems that RRWC currently manage: 1) www.rrwc.net, 2) Yahoo lists and 3) RRIIS – russianriverwatershed.net www.rrwc.net is managed/housed on Pacific Internet servers. To manage this site needs a knowledge of ftp software and basic knowledge of html. The steward@rrwc.net and four inactive addresses are at this site. Zeno has been collecting information for steward@rrwc.net. Yahoo! Lists is a free site. Zeno manages this site through the administrative title of rrwccoordinator. There are two active addresses (rrwc-54 subscribers and rrwc-sc-12 subscribers) and six inactive addresses. RRIIS uses the Pacific Internet domain registrar of rrssianriverwatershed.net. RRIIS uses MIG servers. MIG technical support is Tom Luttrell. 223 activated subscribers. Managers (do not necessarily have access to underlying code; website management through the website itself) include Katherine Gledhill (she has USACE funding to update RRIIS with WAMP material), Colin Brooks, Zeno Switjtink (RRWC), Zuzana Bodikova (MIG) and others. Discussion: Colleen would like other members of the Board to have access to load information on sites. Colleen was concerned with the privacy of the Yahoo! and that it did not store attachments. Colleen would like to switch to Pacific Internet verses Yahoo! because of reliability and security. Scot did not feel that privacy is an issue because RRWC is a public entity. Zeno stated that Yahoo! provides a listserv that enables users to send each other messages. Pacific Internet does not have this function. Their service would be similar to a newsletter. Zeno stated that the original discussion about switching should have included him since he has been managing the sites for so long. He feels the system is all set up so he does not see the benefit for switching. Scott and Peggy wanted to know if Zeno was willing to continue to maintain the sites. Zeno said that he would with the current level of activity. If it became more active, he may not have the time to provide all the support necessary. Curtis made the motion of retaining the Yahoo list service and no long investigate transfer to Pacific Internet. Motion passed: Ayes:5 Nays:1 Scot made the motion to delete inactive addresses. Members would receive an email from steward to notify that the addresses are being discontinued. Motion passed: Ayes:5 Nays: 0 Abstain:1 4:40 Calendars for the RRWC events to be posted Item delayed to next meeting because of time constraint. 4:50 Update of RRWC Advocate Committee Item delayed to next meeting because of time constraint. 4:55 Nomination/By-laws Committee At a previous Board meeting, the Board suggested to present to the RRWC that the nominate Board voted to serve on January 2007 serve another year. Karen provided the names of the nominated Board as part of agenda package. Colleen stated that she was identified as the Secretary by the RRWC at the January 2007 meeting. Karen did not agree and stated she would provide verification. Further discussion of this item delayed to next meeting because of time constraint. 5:10 Update of SCWA grant - Colleen Item delayed to next meeting because of time constraint. 5:20 Structure and Time for RRWC Meetings FY2008 Peggy and Karen will meet after the meeting to discuss changes to the RRWC meeting structure. They will send out a request to the Board members to add their findings to the November 10 RRWC meeting agenda. 5:30 Update of Outreach Committee - Outreach and Coordination support – Peggy RRWC representation by Watershed Groups North Coast IRWMP Listing – Board wanted more detailed information on what listing would involve. Would this involve folding in RRIIS to NCIRWP to impair RRWC involvement? Also, the Board would like to take the request to the RRWC meeting to let them know what it was about. Karen will find out and provide the information to Board for November 10 RRWC meeting. 5:40 November 10, 2008 RRWC Meeting Agenda For future presentation flyers, spell out RRWC and include contact information. Motion to approve agenda with changes: Ayes: 5 Nays: 0 5:50 New Items Klamath Basin will be the topic for the May 8, 2008 RRWC Event – Karen has contact representatives from the Klamath River Basin to be speakers at the conference. Will provide update at next meeting |
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