RRWC Board Meeting, October 3 2007

Russian River Watershed Council

Board of Directors

October 3, 2007, 5:00 pm – 7:00 pm

Conference Call

Draft Minutes

Attendees:

Scot Stegeman, President
Tim Buckner, Vice-President
Colleen Fernald, Secretary
Peggy Maddock, Treasurer
Curtis Kendall
Bob Rawson
Karen Rippey

5:00   Agenda Approved – unanimous

5:10   Minutes Approved – unanimous with correction

5:20   Officer Reports

President – Scot Stegeman completed additional filing for non-profit

Vice-President – Tim Buckner had nothing new to report

Treasurer – no new status

Secretary – Colleen Fernald discussed items in the mail – brochure from Pepperwood Preserve

5:20   2008 RRWC Meeting Schedule (attached)

At the September 8 RRWC meeting, the RRWC gave the Board the authority to determine the dates for the next years RRWC meetings. A discussion of the proposed meeting dates found agreement with all the meetings except February 9 which conflicts with Russian River Fest. Therefore, the Board decided to change the RRWC meeting date to February 16, 2008. It was brought up that the Salmonid Federation meets at the end of February/beginning of March.

The Board approved dates with change.

5:40   MCRCD RRWC Outreach Contract/USACE 2008 Funding/RRWC Board insurance - Karen

Karen reported that MCRCD sent a letter canceling contract to enable Karen to use the funds to have limited involvement in 2008. The watershed study did not receive funding in FY08. Also, the insurance payment was processed by USACE and confirmed.

5:50   Update of RRWC Advocate Committee and Nomination/By-laws Committee - Scot

Karen provided a white paper for the Advocacy Committee to use in the committee’s efforts to inform and advocate for FY2009 Federal funds. The committee will use information from the paper to develop a process to inform the Congressional representatives of the importance of the Russian River Watershed Study. The committee members are Earle Cummings, Rue Firth, Scot Stegeman, Tim Buckner, Bob Anderson, and Chuck Conner. The RRWC members should be kept informed of the committee’s activities. Karen was requested to provide the white paper to the RRWC. Karen will email white paper to members as soon as she gets confirmation for the partners names designated on the letter.

The Nomination Committee exchanged several emails to identify a meeting date to nominating 2008 Board members and review the by-laws. Unfortunately, the committee was not able to find a date that worked for everyone. Scot suggested that the Board serve for a second year, i.e. 2008. Scot will ask RRWC members if there is an interested by RRWC members to serve as Board members. The By-laws were updated last year by the Ad Hoc Committee so the Board thought there was no need to update. The By-laws were provided to the RRWC at the September RRWC meeting. Colleen requested that an email be sent out to the committee to discuss this issue via email.

6:10   Update of Watershed Sub-Committee for SCWA grant - Colleen

Scot has requested the $4,000 grant form SCWA. Chris Murray, SCWA, wanted to keep the process as simple as possible. Scot asked Chris to support an accounting process in the expectation that the process would be carried forward for other potential grants. Scot does not want to make the completion of the three tasks arduous so a straight forward procedure would be undertaken. The procedure is for a sub-committee to provide guidance and oversight and the RRWC Board would approve the completion of the tasks.   Colleen was reminded that the sub-committee recommended and the Board approved to use the WAMP Baseline Assessment as the structure for criteria and watershed selection.

Colleen is waiting until the contract is finalized before the sub-committee meets. She has spoken to David Lewis, U.C. Extension, for his advice on selection alternatives.

Scot is drafting a contract and will send it out for review. Sub-committee is composed of Bob Rawson, Brock, Jerome, and Brain.

Bob Rawson mentioned that $400 will be for the RRWC.

6:20   Report of Pacific Internet Service – Colleen (provide written verification that there are no cost associated with changing server)

Colleen was not able to provide written verification of the costs, etc. She asked PIS to email the verification. Verification was not provided prior to meeting.

6:30   Update of Outreach Committee - Outreach and Coordination support

            RRWC representation by Watershed Groups - Peggy

Karen is updating the poster for November 10, 2007 RRWC meeting. She will email the poster to RRWC members on Thursday. She requested that the Board distribute to broadcast the event.

Colleen spoke with Sonoma County staff to let them know of the RRWC interest to provide support for future watershed analysis.

6:40   New Items

Peggy attended the RRWA meeting. She was asked to be on a sub-committee. She will distribute the minutes to RRWC Members when she receives them.

6:50   Next Meeting Agenda Items Two additional items were recommended for discussion at next meeting, 1) SCWA grant and 2) Structure of 2008 RRWC meeting.

Russian River Watershed Council	Board of Directors
October 3, 2007, 5:00 pm – 7:00 pm	Conference Call


Draft Minutes Attendees: Scot Stegeman, President Tim Buckner, Vice-President Colleen Fernald, Secretary Peggy Maddock, Treasurer Curtis Kendall Bob Rawson Karen Rippey 5:00 Agenda Approved – unanimous 5:10 Minutes Approved – unanimous with correction 5:20 Officer Reports President – Scot Stegeman completed additional filing for non-profit Vice-President – Tim Buckner had nothing new to report Treasurer – no new status Secretary – Colleen Fernald discussed items in the mail – brochure from Pepperwood Preserve 5:20 2008 RRWC Meeting Schedule (attached) At the September 8 RRWC meeting, the RRWC gave the Board the authority to determine the dates for the next years RRWC meetings. A discussion of the proposed meeting dates found agreement with all the meetings except February 9 which conflicts with Russian River Fest. Therefore, the Board decided to change the RRWC meeting date to February 16, 2008. It was brought up that the Salmonid Federation meets at the end of February/beginning of March. The Board approved dates with change. 5:40 MCRCD RRWC Outreach Contract/USACE 2008 Funding/RRWC Board insurance - Karen Karen reported that MCRCD sent a letter canceling contract to enable Karen to use the funds to have limited involvement in 2008. The watershed study did not receive funding in FY08. Also, the insurance payment was processed by USACE and confirmed. 5:50 Update of RRWC Advocate Committee and Nomination/By-laws Committee - Scot Karen provided a white paper for the Advocacy Committee to use in the committee’s efforts to inform and advocate for FY2009 Federal funds. The committee will use information from the paper to develop a process to inform the Congressional representatives of the importance of the Russian River Watershed Study. The committee members are Earle Cummings, Rue Firth, Scot Stegeman, Tim Buckner, Bob Anderson, and Chuck Conner. The RRWC members should be kept informed of the committee’s activities. Karen was requested to provide the white paper to the RRWC. Karen will email white paper to members as soon as she gets confirmation for the partners names designated on the letter. The Nomination Committee exchanged several emails to identify a meeting date to nominating 2008 Board members and review the by-laws. Unfortunately, the committee was not able to find a date that worked for everyone. Scot suggested that the Board serve for a second year, i.e. 2008. Scot will ask RRWC members if there is an interested by RRWC members to serve as Board members. The By-laws were updated last year by the Ad Hoc Committee so the Board thought there was no need to update. The By-laws were provided to the RRWC at the September RRWC meeting. Colleen requested that an email be sent out to the committee to discuss this issue via email. 6:10 Update of Watershed Sub-Committee for SCWA grant - Colleen Scot has requested the $4,000 grant form SCWA. Chris Murray, SCWA, wanted to keep the process as simple as possible. Scot asked Chris to support an accounting process in the expectation that the process would be carried forward for other potential grants. Scot does not want to make the completion of the three tasks arduous so a straight forward procedure would be undertaken. The procedure is for a sub-committee to provide guidance and oversight and the RRWC Board would approve the completion of the tasks. Colleen was reminded that the sub-committee recommended and the Board approved to use the WAMP Baseline Assessment as the structure for criteria and watershed selection. Colleen is waiting until the contract is finalized before the sub-committee meets. She has spoken to David Lewis, U.C. Extension, for his advice on selection alternatives. Scot is drafting a contract and will send it out for review. Sub-committee is composed of Bob Rawson, Brock, Jerome, and Brain. Bob Rawson mentioned that $400 will be for the RRWC. 6:20 Report of Pacific Internet Service – Colleen (provide written verification that there are no cost associated with changing server) Colleen was not able to provide written verification of the costs, etc. She asked PIS to email the verification. Verification was not provided prior to meeting. 6:30 Update of Outreach Committee - Outreach and Coordination support RRWC representation by Watershed Groups - Peggy Karen is updating the poster for November 10, 2007 RRWC meeting. She will email the poster to RRWC members on Thursday. She requested that the Board distribute to broadcast the event. Colleen spoke with Sonoma County staff to let them know of the RRWC interest to provide support for future watershed analysis. 6:40 New Items Peggy attended the RRWA meeting. She was asked to be on a sub-committee. She will distribute the minutes to RRWC Members when she receives them. 6:50 Next Meeting Agenda Items Two additional items were recommended for discussion at next meeting, 1) SCWA grant and 2) Structure of 2008 RRWC meeting.