Russian River Watershed Council	Steering Committee
August 23, 2007, 5:00 pm – 7:00 pm	Healdsburg Library
Draft Minutes Attendees: Scot Stegeman, President Colleen Fernald, Secretary Peggy Maddock, Treasurer Curtis Kendall Bob Rawson Bob Clemens Karen Rippey Chuck Conner Brian Hines 4:00    Agenda Approved – unanimous with addition of new item 4:10            Minutes Approved – unanimous 4:20             Officer Reports President – Scot Stegeman brought copies of non-profit agreement for Board members Vic- President - Absent Treasurer – $56.00 in bank – the monthly service charge is not being taken out of the account after Scot verified the non-profit status.   Secretary – Colleen Fernald brought mail for discussion 5:20            Clarification of RRWC’s website/RRIIS/listserv/email addresses, etc – discussion with Zeno Zeno was not able to attend the meeting so the discussion was delayed until October 24, 2007 Board meeting. 5:30            Proposal for changes to Yahoo Listserv - Colleen Colleen Fernald stated that Pacific Internet Service, the RRWC server, would set up a Board list serve to protect their privacy.  Curtis Kendall spoke with Zeno by phone, who stated that the Pacific Internet listserv may increase costs to the RRWC with additional “traffic”.  Yahoo may be accessible so Pacific Internet may be more secure.  The Board directed Colleen to check with Pacific Internet to provide written verification that there is no additional cost associated with setting up/using/increase value due to listserv. 5:40     RRWC Outreach Contract with MCRCD Because of a lack of funds to USACE in 2008, the Board agreed: Reallocate the RRWC Outreach Contract to pay for USACE continued involvement.  These funds would be used for outreach purposes with activities supported by the Board.  Approval: 5, Nays: 0 Abstention: 1 5:50            USACE 2008 Funding The Russian River Watershed Study did not receive Federal funds in fiscal year 2008.  The Board agreed to speak with their Congressional representatives to show the value and benefits of the Study.  An Advocacy Committee will be formed. 6:00            Insurance policy review and renewal Designated physical location of important RRWC documentations Commercial Lines Package may not be important because the RRWC has not property to protect.  Colleen is concerned we do not have coverage for injury at a RRWC event.  It would be $500.00 per year for 60 people.  D&O is important because it protects the Directors for liabilities.  D&O is needed to attract decision makers because they normally need protection.  The Board unanimously approved paying the insurance with the removal of Property and Crime.  Peggy requested that the following question be asked of the insurance agent:  What is the cost of extending the claim period?  The Board unanimously approved the removal of Terrorism from the insurance policy. Designated location for important documents is Scot’s address – This includes by-laws, scopes of work, agendas, minutes, treasurers’ report.   6:10     Update of Watershed Sub-Committee for SCWA grant Colleen brought copies of the SCWA contract for assignees. The Board made the choice to have a boilerplate contract that Scot will develop.  The Board voted at previous meetings on how to structure and pay for Colleen’s contract. Scot will email an contract for Board review and approval. 6:20     Update of Outreach Committee meeting – Peggy Peggy, Colleen and Karen provided the results of the outreach committee meeting.  See attached page. 6:30     Update of RRWA activities - Scot No meeting this month.  Meeting rolled over to September. 6:45            Approval of September 8, 2007 RRWC Meeting Agenda Package With Colleen’s request that the Sonoma County Salmonid Coalition provide an update of their latest efforts, Mark Kelley or Greg Norton will be asked to present at the RRWC meeting to update the RRWC on their process and expectations.  Colleen will let Karen know so the item can bee added to the agenda. 6:55     New Items Funding:  Peggy suggested that the Board take on the same task as the Clean Water Collison is following, i.e. Give or Get – this approach requires the Board to donate funds or fundraise.  Because the meeting was going over time, this item was delayed to the next Board meeting. Next Meeting Agenda Items: Website, RRIIS, and list serve – Zeno Calendars for the RRWC events to be posted Funding RRIIS – Brain OUTREACH COMMITTEE MINUTES Peggy received the suggestion in advance of the Outreach Committee meeting for the committee to review what was good and bad with the last three events.  The committee members identified the following: EVENT GOOD BAD MENDOCINO CO.EVENT 60-70 ATTENDEES Person monitoring the electronics did a good job Layout of presentation with excellent presentations Great location with wine tasting Good participation for Mendocino Co residents - issues draw people encouraging good turnout Room was cold Prefer to have more people stayed for wine tasting Need more signage for event and event displays Individual RRWC members should call friends to encourage attendance RAVEN THEATER EVENT 53 ATTENDEES good event for networking interesting and relevant subject for public interesting questions large audience Building caused no intereaction/separating speakers from audience Not enough time for questions Dan Sherman needed to take a more active role in presentation SONOMA CO. EVENT 10-15 ATTENDEES Good displays Appreciation of volunteers Conflict with other events – reducing attendance No free food Poor attendance Issues did not fit peoples schedule More outreach needed Future Considerations: Have event scheduled for audience, relevant issues, follow thorough/hook up, form letter to past RRWC members, meet with Thompson and his staff, have a calendar of RRWC events.