RRWC Board Meeting, August 1, 2007

Russian River Watershed Council

Board of Directors

August 1, 2007, 4:00 pm – 6:00 pm

Conference Call

Minutes

Attendees:

Scot Stegeman, President
Tim Buckner, Vice-President
Colleen Fernald, Secretary
Peggy Maddock, Treasurer
Bob Rawson
Bob Clemens
Karen Rippey
Rue Furch
Eric Sunswheat

4:00 Agenda Approved – unanimous

4:10  Minutes Approved – Colleen requested to delay the approval of the minutes until the next meeting. Bob R., Bob C., Tim, Brock and Colleen – abstain because they were not at the meeting.

Peggy and Scott – approved minutes as provided

4:20  Officer Reports

President – No Report. Will make copies of non-profit agreement

Vice-President – Report by agenda items

Treasury – $56.00 in bank

Secretary – RRWC received a bill from Chubb, insurance needs to be paid.

At events, when people sign in the public outreach committee will respond. Colleen will put together a new membership list.

4:20  Review of July 21 2007 Mendocino County Event results

Rue – there was a good attendance. Presentations will be put on line. People stayed after event until after 6:00. Mike Thompson rep was there, Mayor of Ukiah, Richard Shoemaker, people from Farm Bureau. Public Outreach Committee Chair should follow up with contacts. Tim helped find the location. Tim and Eric suggested speakers and lots of public outreach. Colleen and Peggy were great help to making it happen. Everyone was very pleased with the value of the conference.

Colleen would have liked to have more environmental people attend, would have like to know the temperature of the room in advance, more posters. It was a success in many ways. It is a way to have more people involved.

4:40  SCWA Watershed Grant Update and Prop 84 funding

Jessica has corporate number. Colleen sent information which was not correct so she needs to send in new information about insurance. Karen will speak with Jessica about insurance and provide necessary information if possible. Sub-Watershed Committee should meet to determine which watersheds should be selected. Monday, August 6, 2007 1:00 meeting at Ecology Center.

One task should be completed before the next task item is started.

Scott thought there needed to be a logical sequence to the process. It is possible to have oversight roles by a sub-committee with Board approval. The Board needs to finalize a sub-contract between Colleen and Board.

Prop 84-would start in August. Contact DWR to determine process. Bob met with coastal group to form collective group of applicants. RRWC could become an active participant. DWR is willing to come out and talk with groups. Timeframe is flexible now. Need to be an active member of the process. Bob is talking with other utility district about getting together for grant writing to coordinate effort. An overriding group such as RRWC would be a pass through. Bob will be speaking for Graton but will keep RRWC informed and hope for more action by the Board.

Scott is concerned about focusing the first grant to obtain funds for the next grant.

4:50  Use of Board yahoo listserv

The function of Board yahoo listserv is to ensure all Board members are informed. Colleen would like the Board members to be notified individually. Colleen is concerned that Yahoo makes all emails public. Zeno has confirmed that only people on the listserv are notified. Colleen will develop an alternative approach to notify individuals to present at next Board meeting.

5:00  RRWC Insurance Update

Karen will be working with insurance company to pay for 2008 insurance cost. Karen will send payment information to Peggy. Insurance documentation will be provided to Scot and Colleen for files.

5:10  Bob Clemen update of fiscal sponsor for river cleanup

Bob had a meeting with new Board members involved with river cleanup. His Board (with new members) is planning to continue to take on responsibility. The Clean-up is held on the weekend after the coastal cleanup so we need to hold on to the date to ensure we get the turnout. Cleanup is on September 22, 2007.

5:15  Other Items

RRWC September 8 Presentation: SCWA North Sonoma County Ag Reused Plan panel discussion. – Peggy talked to Denny but new changes with additional water coming to Geysers have changed many things. Denny will take on responsibility to have panelists (SCWA, Ag interests). Ag is becoming more active. Peggy will ask person who developed flyer for Raven Theater event to change flyer for this panel event.

Review and finalization of RRWC By-Laws – Board agreed to have this item for next RRWC meeting.

RRWC Outreach and Fundraising – Peggy sent out a request to public outreach committee. Reach out and bring new events and information to the public. Peggy is not interested in fundraising. Public outreach is her preference. Fund Raising Committee may be able to benefit from events by asking for donations.

Clarification of RRWC’s website/email addresses, etc – discussion with Zeno potentially at next Board meeting

5:50     New Items

Peggy suggested having a physical copy of the important items held at Scot’s and Colleen’s houses. Colleen and Scott will bring documents to Monday’s Sub-committee meeting.

Colleen encouraged everyone to come to BOS meeting for riparian setbacks. Landowners are concerned and Colleen would like them to be more informed about the issue.

6:00  Adjourn

Next Meeting Agenda:

RCD Outreach Contract for RRWC - Board of Director request the RCD and the USACE support Colleen and Rue jointly complete, Action Item

Colleen will provide a cause and effect with proposal for changing Board Yahoo Listserv

Physical location of the RRWC documentation

Russian River Watershed Council	Board of Directors
August 1, 2007, 4:00 pm – 6:00 pm	Conference Call


Minutes Attendees: Scot Stegeman, President Tim Buckner, Vice-President Colleen Fernald, Secretary Peggy Maddock, Treasurer Bob Rawson Bob Clemens Karen Rippey Rue Furch Eric Sunswheat 4:00 Agenda Approved – unanimous 4:10 Minutes Approved – Colleen requested to delay the approval of the minutes until the next meeting. Bob R., Bob C., Tim, Brock and Colleen – abstain because they were not at the meeting. Peggy and Scott – approved minutes as provided 4:20 Officer Reports President – No Report. Will make copies of non-profit agreement Vice-President – Report by agenda items Treasury – $56.00 in bank Secretary – RRWC received a bill from Chubb, insurance needs to be paid. At events, when people sign in the public outreach committee will respond. Colleen will put together a new membership list. 4:20 Review of July 21 2007 Mendocino County Event results Rue – there was a good attendance. Presentations will be put on line. People stayed after event until after 6:00. Mike Thompson rep was there, Mayor of Ukiah, Richard Shoemaker, people from Farm Bureau. Public Outreach Committee Chair should follow up with contacts. Tim helped find the location. Tim and Eric suggested speakers and lots of public outreach. Colleen and Peggy were great help to making it happen. Everyone was very pleased with the value of the conference. Colleen would have liked to have more environmental people attend, would have like to know the temperature of the room in advance, more posters. It was a success in many ways. It is a way to have more people involved. 4:40 SCWA Watershed Grant Update and Prop 84 funding Jessica has corporate number. Colleen sent information which was not correct so she needs to send in new information about insurance. Karen will speak with Jessica about insurance and provide necessary information if possible. Sub-Watershed Committee should meet to determine which watersheds should be selected. Monday, August 6, 2007 1:00 meeting at Ecology Center. One task should be completed before the next task item is started. Scott thought there needed to be a logical sequence to the process. It is possible to have oversight roles by a sub-committee with Board approval. The Board needs to finalize a sub-contract between Colleen and Board. Prop 84-would start in August. Contact DWR to determine process. Bob met with coastal group to form collective group of applicants. RRWC could become an active participant. DWR is willing to come out and talk with groups. Timeframe is flexible now. Need to be an active member of the process. Bob is talking with other utility district about getting together for grant writing to coordinate effort. An overriding group such as RRWC would be a pass through. Bob will be speaking for Graton but will keep RRWC informed and hope for more action by the Board. Scott is concerned about focusing the first grant to obtain funds for the next grant. 4:50 Use of Board yahoo listserv The function of Board yahoo listserv is to ensure all Board members are informed. Colleen would like the Board members to be notified individually. Colleen is concerned that Yahoo makes all emails public. Zeno has confirmed that only people on the listserv are notified. Colleen will develop an alternative approach to notify individuals to present at next Board meeting. 5:00 RRWC Insurance Update Karen will be working with insurance company to pay for 2008 insurance cost. Karen will send payment information to Peggy. Insurance documentation will be provided to Scot and Colleen for files. 5:10 Bob Clemen update of fiscal sponsor for river cleanup Bob had a meeting with new Board members involved with river cleanup. His Board (with new members) is planning to continue to take on responsibility. The Clean-up is held on the weekend after the coastal cleanup so we need to hold on to the date to ensure we get the turnout. Cleanup is on September 22, 2007. 5:15 Other Items RRWC September 8 Presentation: SCWA North Sonoma County Ag Reused Plan panel discussion. – Peggy talked to Denny but new changes with additional water coming to Geysers have changed many things. Denny will take on responsibility to have panelists (SCWA, Ag interests). Ag is becoming more active. Peggy will ask person who developed flyer for Raven Theater event to change flyer for this panel event. Review and finalization of RRWC By-Laws – Board agreed to have this item for next RRWC meeting. RRWC Outreach and Fundraising – Peggy sent out a request to public outreach committee. Reach out and bring new events and information to the public. Peggy is not interested in fundraising. Public outreach is her preference. Fund Raising Committee may be able to benefit from events by asking for donations. Clarification of RRWC’s website/email addresses, etc – discussion with Zeno potentially at next Board meeting 5:50 New Items Peggy suggested having a physical copy of the important items held at Scot’s and Colleen’s houses. Colleen and Scott will bring documents to Monday’s Sub-committee meeting. Colleen encouraged everyone to come to BOS meeting for riparian setbacks. Landowners are concerned and Colleen would like them to be more informed about the issue. 6:00 Adjourn Next Meeting Agenda: RCD Outreach Contract for RRWC - Board of Director request the RCD and the USACE support Colleen and Rue jointly complete, Action Item Colleen will provide a cause and effect with proposal for changing Board Yahoo Listserv Physical location of the RRWC documentation