RRWC Board Meeting, June 27, 2007

Russian River Watershed Council

RRWC Board Meeting

June 27, 2007, 5:00 pm – 7:00 pm

Cloverdale library

Minutes

Attendees:

Scot Stegeman, President
Peggy Maddock, Treasurer
Curtis Kendall
Eric Sunswheat
Richard Miller
Karen Rippey

5:00     Agenda Approved, unanimous, with new item – critical documents file and Sep RRWC Meeting

Because of absent Board members, three items needed to be continued, Colleen’s SCWA Watershed Grant and Fundraising Outreach, and Bob Clemen’s river cleanup fiscal sponsor.

5:10            Minutes Approved, unanimous

5:15             Officer Reports

President – Scot contacted the bank to verify non-profit status to remove $4.00 monthly cost. Provided a copy to Peggy for her to follow-up.

Vice-President – No Report

Treasury – $64.00 in bank account. Insurance due in July. SCWA grant may have funds to pay insurance.

Secretary – No Report

5:20     July 21, 2007 Mendocino County Event

Rue provided a draft agenda for the Boards input. The first item is to acknowledge the Board members and thank Parducci Cellars for hosting the event. Then a DWR rep will discuss, how did we get here, followed by Bob Klampt, Regional Board, on what is up with water quality which will lead into WAMP presentation by Dan Smith, USACE. Next will be DWR/MCWA staff to discuss what is on the horizon. Lastly, a facilitated discussion that focuses on what do water users want and need and where do we go from here.

The Board approved the agenda after providing some useful suggestions: discuss issue of low flow, suggested a panel discussion of local water issues with local panelists, i.e Park Steiner, Janet Pauli, Richard Shoemaker, Frank McMichael (Mendocino LAFCO), and/or a member of the Board of Supervisors.

In addition to the agenda, a discussion of Rue’s contract and Colleen’s concerns with the contractual process was reviewed. Karen outlined what has taken place and the RCD’s concern with Colleen’s continued involvement. Supposedly Colleen recently spoke with a RCD staff member via telephone call and allegedly ended up yelling or in other words purportedly chatted in a highly spirited loud conversation conclusion at the person, which is a reason claimed that has causes concern with Jan. Karen outlined the contract history: USACE contracted with RCD to provide funds for RRWC outreach. Michelle, RRWC coordinator, was the first person to fulfill some of the tasks. When Michelle left for another position, Colleen was interested in proceeding with the tasks. Colleen was sent a contract to sign and delayed or didn't sign it, but started working on the tasks. Colleen told sub-contractors that she was having problems getting paid so sub-contractor sent bill to the RCD directly which was not appropriate. The RCD paid the invoice from the sub-contractor but informed Colleen that she needed to submit an invoice for costs. After a long span of time, the RCD sent a letter to Colleen letting her know that any work that she undertook after a specified date would not be reimbursed. Colleen was not able to complete an invoice so Karen worked with Colleen to finalize an invoice so she could get paid for the efforts she expended. At the time Colleen was satisfied with the payment and final results but now she is bring up additional concerns.

Scot is trying to remove himself from the process because of his relationship with Rue, feels that he does not want to get involved with any conflicts from the situation. Karen suggested that Rue and Scot let the RCD deal with Colleen and if necessary, USACE will work directly with Colleen to resolve any issues.

Peggy suggested that the Board should deal with the issue as well. Colleen should bring the issue to the Board. Without Colleen at the meeting the issue could not be discussed/resolved. Karen brought up the issue to ensure the Board was aware of the events taking place.

6:30 New Items:

General repository of RRWC important documents - A box of important documents should be available. Colleen has boxes developed by Linda and Michele. Peggy will speak with Colleen about getting copies.

September RRWC Meeting: Panel presentations of SCWA Ag Reuse Plan was viewed as an relevant and interesting topic. Some names were suggested: Dennis Murphy (Ag Interests), Cuneo (SCWA), Jake McKenzie (RRWA), Mike McGuire (Healdsburg), Bob Anderson, (RWQCB Board member)

6:45 Adjourn

Russian River Watershed Council	RRWC Board Meeting
June 27, 2007, 5:00 pm – 7:00 pm	Cloverdale library


Minutes Attendees: Scot Stegeman, President Peggy Maddock, Treasurer Curtis Kendall Eric Sunswheat Richard Miller Karen Rippey 5:00 Agenda Approved, unanimous, with new item – critical documents file and Sep RRWC Meeting Because of absent Board members, three items needed to be continued, Colleen’s SCWA Watershed Grant and Fundraising Outreach, and Bob Clemen’s river cleanup fiscal sponsor. 5:10 Minutes Approved, unanimous 5:15 Officer Reports President – Scot contacted the bank to verify non-profit status to remove $4.00 monthly cost. Provided a copy to Peggy for her to follow-up. Vice-President – No Report Treasury – $64.00 in bank account. Insurance due in July. SCWA grant may have funds to pay insurance. Secretary – No Report 5:20 July 21, 2007 Mendocino County Event Rue provided a draft agenda for the Boards input. The first item is to acknowledge the Board members and thank Parducci Cellars for hosting the event. Then a DWR rep will discuss, how did we get here, followed by Bob Klampt, Regional Board, on what is up with water quality which will lead into WAMP presentation by Dan Smith, USACE. Next will be DWR/MCWA staff to discuss what is on the horizon. Lastly, a facilitated discussion that focuses on what do water users want and need and where do we go from here. The Board approved the agenda after providing some useful suggestions: discuss issue of low flow, suggested a panel discussion of local water issues with local panelists, i.e Park Steiner, Janet Pauli, Richard Shoemaker, Frank McMichael (Mendocino LAFCO), and/or a member of the Board of Supervisors. In addition to the agenda, a discussion of Rue’s contract and Colleen’s concerns with the contractual process was reviewed. Karen outlined what has taken place and the RCD’s concern with Colleen’s continued involvement. Supposedly Colleen recently spoke with a RCD staff member via telephone call and allegedly ended up yelling or in other words purportedly chatted in a highly spirited loud conversation conclusion at the person, which is a reason claimed that has causes concern with Jan. Karen outlined the contract history: USACE contracted with RCD to provide funds for RRWC outreach. Michelle, RRWC coordinator, was the first person to fulfill some of the tasks. When Michelle left for another position, Colleen was interested in proceeding with the tasks. Colleen was sent a contract to sign and delayed or didn't sign it, but started working on the tasks. Colleen told sub-contractors that she was having problems getting paid so sub-contractor sent bill to the RCD directly which was not appropriate. The RCD paid the invoice from the sub-contractor but informed Colleen that she needed to submit an invoice for costs. After a long span of time, the RCD sent a letter to Colleen letting her know that any work that she undertook after a specified date would not be reimbursed. Colleen was not able to complete an invoice so Karen worked with Colleen to finalize an invoice so she could get paid for the efforts she expended. At the time Colleen was satisfied with the payment and final results but now she is bring up additional concerns. Scot is trying to remove himself from the process because of his relationship with Rue, feels that he does not want to get involved with any conflicts from the situation. Karen suggested that Rue and Scot let the RCD deal with Colleen and if necessary, USACE will work directly with Colleen to resolve any issues. Peggy suggested that the Board should deal with the issue as well. Colleen should bring the issue to the Board. Without Colleen at the meeting the issue could not be discussed/resolved. Karen brought up the issue to ensure the Board was aware of the events taking place. 6:30 New Items: General repository of RRWC important documents - A box of important documents should be available. Colleen has boxes developed by Linda and Michele. Peggy will speak with Colleen about getting copies. September RRWC Meeting: Panel presentations of SCWA Ag Reuse Plan was viewed as an relevant and interesting topic. Some names were suggested: Dennis Murphy (Ag Interests), Cuneo (SCWA), Jake McKenzie (RRWA), Mike McGuire (Healdsburg), Bob Anderson, (RWQCB Board member) 6:45 Adjourn