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Russian River Watershed Council |
Board of Directors |
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March 7, 2007, 4:00 pm – 6:00 pm |
Healdsburg Library |
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Minutes Attendees: Scot Stegeman, President 4:00 Agenda Approved with new agenda items: SCWA Grant, WAMP/TRC Update, RRWC meeting presentations, unanimous 4:10 Minutes Approved, unanimous 4:20 Officer Reports President – No Report Vice-President – No Report Treasury – Peggy visited the bank and received the forms to transfer the account to the new Board. The new Board provided signatures for the transfer. Secretary – Colleen discussed her research of Secretary’s duties. 4:30 RRWC Server Report - Colleen Ranking of servers is important. By changing from Pacific Internet to Sonoma Date Solutions, the RRWC would receive additional storage with same bandwidth at half the price, $110/year. A potential problem may occur with the switching of our domain name. Motion: If Sonoma Date Solutions can make change of domain registration and transfer host within two weeks, we will make transfer. If it can not be done in two weeks, then we will stay with Pacific Internet. Approve: 8 Nays: 0 Abstain: 1 Because some of the people listed as administrators on the server are involved with the RRWC, it was advised that new representatives be names. Zeno was identified as essential because of the continued support he is providing. Colleen volunteered and Scott was named because he is president. John Molinari, Sonoma Data Solutions, will assist Colleen to discuss changes and learn the process. Motion: Letter drafted by Colleen and signed by Scott. Zeno, Colleen with the support of John Molinari, and Scott will be listed as assignees with changes to the website approved by the Board. Approved: 7 Nays: 0 Abstain: 1 4:40 Draft Letter to request funds The letter is an official letter to Riverwatch from Administrative funds for the amount of $5,000. The funds come from a settlement agreement. The letter will be drafted by Colleen and signed by Scott. Bob Rawson abstained because of his involvement with the settlement. Motion: Approval to send letter: Approval: 7 Nays: 1 Abstain: 1 4:50 Non-Profit update and documentation – Scot Stegeman The RRWC is an official 401C3 non-profit with conditions. We are within the dollar threshold so there are no problems. The tripwire is $7,500. Scott does not want to hold up SCWA grant so for now we are able to move forward with the expectation that the paper work will be done by the time funding reaches that threshold. We are in the IRS database as 401C3 franchise. State filing should be completed within one month. Federal, IRS, should be complete in four months. We should have the Corporate ID number by the end of the month. Sub-Committee formed to review by-laws to ensure the by-laws are realistic for the RRWC to fulfill. Agenize changes to by-laws for future meeting. 5:00 Board of Directors meeting schedule for FY07 RRWC meeting schedule/events Changes to the RRWC meetings from bi-monthly meetings to two or four event meetings would be an agenda item for the May RRWC meeting. Maintain existing Wednesday evening Board meetings. Karen will email the dates for meetings through Dec. Because May 26 is a holiday weekend, Karen was requested to cancel the Cloverdale Veteran’s Hall and Peggy will look for a new location for a May 19 RRWC meeting with a panel to discuss the issue of wastewater discharge. 5:10 Procedure for RRWC representatives to different organizations. The issue of representation to other organizations was transferred to the sub-committee to clarify non-profit bylaws. 5:45 New Items SCWA Grant and WAMP – the identification of sub-watersheds should be based on the WAMP Baseline Assessment being completed by USACE ERDC. The RRWC is a lead entity in its creation so should base future work on this process. The WAMP Baseline Assessment should be complete by the first of May. 6:00 Adjourn |
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