RRWC Steering Committee Meeting, February 7, 2007

Russian River Watershed Council

Board of Directors

February 7 , 2007, 3:00 pm – 5:00 pm

Conference Call

Meeting Minutes

Attendees: Scot Stegeman, Brock Dolman, Colleen Fernald, Curtis Kendall, Tim Buckner, Bob Rawson, Jerome Dix, Karen Rippey

Approve Agenda

Approval: 6 Nays: 0 Abstain: 0

Approve Minutes from January 3, 2007 RRWC Board Meeting

Approval with corrections: 5 Nays: 0 Abstain: 1

Officer Reports

President, Scot Stegeman: No Report

Vice-President, Tim Buckner: Working with Mendocino County to identify a sub-watershed for SCWA grant.

Treasurer, Peggy Maddock: Absent

Bob Rawson attended the Humboldt meeting suggest sending letter requested funds for the Russian River Watershed. Bob will draft a letter to submit for funding.

Secretary, Colleen Fernald: Requested documentation of non-profit status from Scot which has not been provided. Post office box needs additional person to have key – Scott has agreed to have key. Domain renewal is needed. Suggested that dotter is a potential server that is reliable. Colleen will present the alternatives at he Feb 22 Board meeting. Working with Green Valley Watershed group and Mendocino County Board Supervisors for watershed contract.

Welcome New Officers and Board

Board decided to wait until Feb 22 Board Meeting to revise meeting schedule of upcoming year.

Discussion and identification of remaining Steering Committee member

Jerome Dix agreed to be a Board. Approval: 7 Nays:0 Welcomed provided by other Board members.

Jerome stated that the NRCS hired a watershed coordinator, Patty Madigan.

Non-Profit approval and documentation

Scot explained that the State has duplicate filing. Scot requested that the State send documentation. Scot suggested that new Board write an official resolution to state RRWC status.

Scot spoke with IRS – IRS said there is some confusion with overlap between RRWC and RRWP organizations. Because the RRWC’s current level of funding, the RRWC does not need to officially apply to the IRS. State Franchise Tax Board can expedite approval process so need to clear up duplication. Jerome and Scot will talk to clear up duplication.

Scot will provide non-profit information to Karen Rippey.

Outreach Invoice to RCD from Colleen, RRWC Outreach Contractor

Scot will not vote because Rue may take on contract tasks.

Several RRWC Board members voiced their concern for Colleen’s inability to provide an invoice or to adequately inform the RCD or the Board of her actions. Karen will call Colleen to finalize the invoice.

SCWA Grant: develop criteria for selection of sub-watershed non-profit needs to be cleared up before can proceed.

Colleen discussed working with Abbie to formulate specific language for a grant verses conducting a grant search. Bob Rawson suggested Federal grant for wetland management. Third option is to develop Adopt-a-Watershed Program scope of work to obtain grant. Consensus was to hold on to $100.00 to clarify objectives.

Modification of language for: Selection Process supported by RRWC at January 20, 2007 meeting, with suggested language modification to Paragraph 4, as follows:

4) Board of Directors evaluates unforeseen opportunities and acts as appropriate with above guidance.

Contract administration decisions (amount of money involved, type of tasks, project funding and/or contract payment, schedule for completion, etc.) are the responsibility of the Board of Directors. The Board of Directors and/or the RRWC Project Manager will report to the RRWC all actions undertaken to support and implement contracts/projects administered by the RRWC.

Essential contract negation requirements including qualifications, experience, resume, references, insurance, tax reporting, “hold harmless” doc, proprietary agreement, and other contractual requirements/information would be determined by the Board of Directors.

Approval: 9 Neyes:0

RRWC representative assigned to RRWA

Scot volunteered to be representative to RRWA. Colleen is alternate.

Approval: 8 Neyes: 0

New Items

Yahoo Listserv should only be used for general Board events. If dealing with Board issue, include only the Board members in email.

Next Board meeting: General rules for representatives for different organizations.

Adjourn

Russian River Watershed Council	Board of Directors
February 7 , 2007, 3:00 pm – 5:00 pm	Conference Call


Meeting Minutes Attendees: Scot Stegeman, Brock Dolman, Colleen Fernald, Curtis Kendall, Tim Buckner, Bob Rawson, Jerome Dix, Karen Rippey Approve Agenda Approval: 6 Nays: 0 Abstain: 0 Approve Minutes from January 3, 2007 RRWC Board Meeting Approval with corrections: 5 Nays: 0 Abstain: 1 Officer Reports President, Scot Stegeman: No Report Vice-President, Tim Buckner: Working with Mendocino County to identify a sub-watershed for SCWA grant. Treasurer, Peggy Maddock: Absent Bob Rawson attended the Humboldt meeting suggest sending letter requested funds for the Russian River Watershed. Bob will draft a letter to submit for funding. Secretary, Colleen Fernald: Requested documentation of non-profit status from Scot which has not been provided. Post office box needs additional person to have key – Scott has agreed to have key. Domain renewal is needed. Suggested that dotter is a potential server that is reliable. Colleen will present the alternatives at he Feb 22 Board meeting. Working with Green Valley Watershed group and Mendocino County Board Supervisors for watershed contract. Welcome New Officers and Board Board decided to wait until Feb 22 Board Meeting to revise meeting schedule of upcoming year. Discussion and identification of remaining Steering Committee member Jerome Dix agreed to be a Board. Approval: 7 Nays:0 Welcomed provided by other Board members. Jerome stated that the NRCS hired a watershed coordinator, Patty Madigan. Non-Profit approval and documentation Scot explained that the State has duplicate filing. Scot requested that the State send documentation. Scot suggested that new Board write an official resolution to state RRWC status. Scot spoke with IRS – IRS said there is some confusion with overlap between RRWC and RRWP organizations. Because the RRWC’s current level of funding, the RRWC does not need to officially apply to the IRS. State Franchise Tax Board can expedite approval process so need to clear up duplication. Jerome and Scot will talk to clear up duplication. Scot will provide non-profit information to Karen Rippey. Outreach Invoice to RCD from Colleen, RRWC Outreach Contractor Scot will not vote because Rue may take on contract tasks. Several RRWC Board members voiced their concern for Colleen’s inability to provide an invoice or to adequately inform the RCD or the Board of her actions. Karen will call Colleen to finalize the invoice. SCWA Grant: develop criteria for selection of sub-watershed non-profit needs to be cleared up before can proceed. Colleen discussed working with Abbie to formulate specific language for a grant verses conducting a grant search. Bob Rawson suggested Federal grant for wetland management. Third option is to develop Adopt-a-Watershed Program scope of work to obtain grant. Consensus was to hold on to $100.00 to clarify objectives. Modification of language for: Selection Process supported by RRWC at January 20, 2007 meeting, with suggested language modification to Paragraph 4, as follows: 4) Board of Directors evaluates unforeseen opportunities and acts as appropriate with above guidance. Contract administration decisions (amount of money involved, type of tasks, project funding and/or contract payment, schedule for completion, etc.) are the responsibility of the Board of Directors. The Board of Directors and/or the RRWC Project Manager will report to the RRWC all actions undertaken to support and implement contracts/projects administered by the RRWC. Essential contract negation requirements including qualifications, experience, resume, references, insurance, tax reporting, “hold harmless” doc, proprietary agreement, and other contractual requirements/information would be determined by the Board of Directors. Approval: 9 Neyes:0 RRWC representative assigned to RRWA Scot volunteered to be representative to RRWA. Colleen is alternate. Approval: 8 Neyes: 0 New Items Yahoo Listserv should only be used for general Board events. If dealing with Board issue, include only the Board members in email. Next Board meeting: General rules for representatives for different organizations. Adjourn