RRWC Steering Committee Meeting, January 3, 2007

Russian River Watershed Council

Steering Committee

January 3, 2007, 4:00 pm – 6:00 pm

Healdsburg Library

RRWC Steering Committee Meeting Draft Minutes

Attendees:

Bob Rawson, Vice-President
Colleen Fernald, Treasurer
Scot Stegeman, Secretary
Curtis Kendall
Karen Rippey, USACE

4:00 Agenda Approved, unanimous

4:10 Minutes Approved with corrections, unanimous

4:20 Officer Reports

President – Tim was not available because of an injury. He checked Raley’s for catering and found out that it would cost $50.00 per tray to serve 12 people for the March RRWC Event in Ukiah. With the SCWA support, this would be a reasonable cost.

Vice-President – The second part of Prop 50 funds are going to be available soon. Also, Prop 84 funds will be available in one and half years. The RRWC should be looking ahead. Suggest that a grant writer be hired to help develop a project. Prop 50 money may be a good fit for RRWC. Colleen suggested that a Adopt a Watershed proposal be developed. Abie Meyers may be interested in a project with the RRWC. She wrote the ground water plan for Arizona or New Mexico.

Bob announced that Karen Gaffney will be holding a meeting in February as part of organizing NCIRWMP and Prop 50 funds.

Treasury – Colleen and Bob will be meeting with Abby Meyers to determine what type of grant would fit with the RRWC. She was thinking of the Small Community’s Grant from EPA. Bob said these grants were earmarked for Districts. Colleen has conformation for insurance for the SCWA Grant. Colleen will pass on the information to Scot.

Secretary – Scot assisted in the drafting of the Contractor Selection Process Guidance. He met with SCWA staff to pick up the sub-watershed grant that needs to be signed by Scot and Tim and returned to SCWA.

4:40 RRWC Officers and Steering Committee Election

An AdHoc Committee recruited officers and Steering Committee members. Scot agreed to be president on the basis that Tim was vice-president. Sharon’s involvement in community action makes her a good choice for secretary. Peggy as a long time RRWC member will be a good choice for treasurer.

Colleen asked if it was a concern to have non-RRWC members as officers. Scot determined that we were better off bringing in good people and changes the by-laws than miss opportunities. Colleen was interested in remaining on the Steering Committee as well as being on-the-ground doing work. The Committee was under the impression that Colleen would not want to be on the Steering Committee if she could not be a contractor. With this in mind the Committee did not retain Colleen as a Steering Committee member.

Motion was moved to support the Officers as identified. Colleen seconded it. Passed unanimously.

It is important to hold a balance between different interests in the community. Some training through having positions include co-chair was suggested.

Scot made a motion to vote for the nominees who confirmed their interest in being on the Steering Committee, Bob Clemens, Brock Dolman, Curtis, and Bob Rawson as members with the last member to be identified by the new Steering Committee with an emphasis on community diversity..

Bob Rawson seconded the motion. Passed unanimously.

5:30 Alternatives for Contractor Selection Process

The SC reviewed the Ad-Hoc Committees recommendations for contractor selection process. It was well received with minor changes suggested. Curtis suggest that the idea of qualified contractors on stand by may not be practical in coming years because of the diversity of projects. Bob brought up the potential for conflict with government opportunities for funding. Different organizations require different qualification. The selection process is guidance and can be modified for specific cases.

5:50 Approval of RRWC Meeting Agenda

Removed the Bylaws Item and inserted in its place March 10 Mendocino Co. Event. Also, added the formation of a Funding Committee. With modifications, draft agenda passed unanimously.

6:10 Adjourn

Next SC meeting is on Feb. 7, 2007, 5:00-7:00 at the Healdsburg Library

Russian River Watershed Council	Steering Committee
January 3, 2007, 4:00 pm – 6:00 pm	Healdsburg Library


RRWC Steering Committee Meeting Draft Minutes Attendees: Bob Rawson, Vice-President Colleen Fernald, Treasurer Scot Stegeman, Secretary Curtis Kendall Karen Rippey, USACE 4:00 Agenda Approved, unanimous 4:10 Minutes Approved with corrections, unanimous 4:20 Officer Reports President – Tim was not available because of an injury. He checked Raley’s for catering and found out that it would cost $50.00 per tray to serve 12 people for the March RRWC Event in Ukiah. With the SCWA support, this would be a reasonable cost. Vice-President – The second part of Prop 50 funds are going to be available soon. Also, Prop 84 funds will be available in one and half years. The RRWC should be looking ahead. Suggest that a grant writer be hired to help develop a project. Prop 50 money may be a good fit for RRWC. Colleen suggested that a Adopt a Watershed proposal be developed. Abie Meyers may be interested in a project with the RRWC. She wrote the ground water plan for Arizona or New Mexico. Bob announced that Karen Gaffney will be holding a meeting in February as part of organizing NCIRWMP and Prop 50 funds. Treasury – Colleen and Bob will be meeting with Abby Meyers to determine what type of grant would fit with the RRWC. She was thinking of the Small Community’s Grant from EPA. Bob said these grants were earmarked for Districts. Colleen has conformation for insurance for the SCWA Grant. Colleen will pass on the information to Scot. Secretary – Scot assisted in the drafting of the Contractor Selection Process Guidance. He met with SCWA staff to pick up the sub-watershed grant that needs to be signed by Scot and Tim and returned to SCWA. 4:40 RRWC Officers and Steering Committee Election An AdHoc Committee recruited officers and Steering Committee members. Scot agreed to be president on the basis that Tim was vice-president. Sharon’s involvement in community action makes her a good choice for secretary. Peggy as a long time RRWC member will be a good choice for treasurer. Colleen asked if it was a concern to have non-RRWC members as officers. Scot determined that we were better off bringing in good people and changes the by-laws than miss opportunities. Colleen was interested in remaining on the Steering Committee as well as being on-the-ground doing work. The Committee was under the impression that Colleen would not want to be on the Steering Committee if she could not be a contractor. With this in mind the Committee did not retain Colleen as a Steering Committee member. Motion was moved to support the Officers as identified. Colleen seconded it. Passed unanimously. It is important to hold a balance between different interests in the community. Some training through having positions include co-chair was suggested. Scot made a motion to vote for the nominees who confirmed their interest in being on the Steering Committee, Bob Clemens, Brock Dolman, Curtis, and Bob Rawson as members with the last member to be identified by the new Steering Committee with an emphasis on community diversity.. Bob Rawson seconded the motion. Passed unanimously. 5:30 Alternatives for Contractor Selection Process The SC reviewed the Ad-Hoc Committees recommendations for contractor selection process. It was well received with minor changes suggested. Curtis suggest that the idea of qualified contractors on stand by may not be practical in coming years because of the diversity of projects. Bob brought up the potential for conflict with government opportunities for funding. Different organizations require different qualification. The selection process is guidance and can be modified for specific cases. 5:50 Approval of RRWC Meeting Agenda Removed the Bylaws Item and inserted in its place March 10 Mendocino Co. Event. Also, added the formation of a Funding Committee. With modifications, draft agenda passed unanimously. 6:10 Adjourn Next SC meeting is on Feb. 7, 2007, 5:00-7:00 at the Healdsburg Library