RRWC Steering Committee Meeting, December 13, 2006

Russian River Watershed Council

Steering Committee

December 13, 2006, 3:00 pm – 5:00 pm

Conference Call

Minutes

3:00 Approve Agenda

Approve 4 Nays 0, abstained 0

3:10 Approve Minutes from October 25, 2006 RRWC Steering Committee Meeting (attached)

Approve 4 Nays 0, abstained 0

3:20 Officer Reports

Tim Buckner, President

No report

Bob Rawson, Vice-President

Absent

Colleen Ferdand, Treasurer

December 2006 Treasurers Report

$212 beginning balance

- $72 P O box fees

-$4 bank fees

$136 ending balance at Exchange Bank

+$24 cash still to deposit

$160 RRWC current income

Abby Myers, grant writer, and Colleen will have an official meeting to develop a proposal for EPA grant. Due March 9, 2007 $5K to $20K

Jerome – TRA Foundation is accepting grant proposals. Priority to program to enhance the environment. due Feb 15, 2007

Scott Segeman, Secretary

Scott submitted the information requested by SCWA to issue the $4,000 grant. SCWA is satisfied with the information provided.

The uncertainty of the non-profit number will not adversely impact non-profit status or moving forward with submitting grants.

3:30            Potential speakers for January 20, 2007 RRWC Meeting

Jake MacKenzie, NCIWMP discussion

3:40     RRWC Officers Election Update

Scott reported that the Board Nominee and Financial Policy sub-committee organized by Rue Firth have meet and will present a list of officers for RRWC approval/disapproval. The committee developed an A list and a B list for the officers.

A question was raised that the existing Board is the Founding Board. Next year’s Board would be the first acted Board.

The proposed Officers and Board will be brought forward by the committee for approval at the RRWC January 20, 2007 meeting.

4:10             Review/Discussion of SCWA grant

Colleen requested a sub-committee to approve the draft of the screen criteria. Jerome Dix and Brook would be great members.   Suggested agenda item for SCWA grant and sub-committee review.

Scott will pick up contract at SCWA, sign it and mail to Tim for second signature and return to SCWA. A need for quick turn around.

4:30             Clarification of Financial Reporting Process

Jerome will develop draft and will work with sub-committee to full in policies. Some information is in the by-laws. Sub-committee will meet on Dec 15 at 3:45 to provide additional input to reporting process.

4:55     New Items - Awards and catering

RRWC awards – Colleen would like to present awards at the March 10-11 RRWC event. The March event will be held in Ukiah at Mendocino Co administration building. There needs to be a Booster Club for March RRWC Event. Potential agenda item for RRWC January 20 Meeting.

Veteran’s Memorial Building is not available on May 19. The RRWC meeting will need to be held on May 26.

Catering – Colleen is providing food for RRWC meeting and will submit receipts to SCWA plus stipends for her travel and time.

5:00             Adjourn

Adjourn 4:30

Next SC Meeting is at Healdsburg Library January 3, 2007, 4:00-6:00

Russian River Watershed Council	Steering Committee
December 13, 2006, 3:00 pm – 5:00 pm	Conference Call


Minutes 3:00 Approve Agenda Approve 4 Nays 0, abstained 0 3:10 Approve Minutes from October 25, 2006 RRWC Steering Committee Meeting (attached) Approve 4 Nays 0, abstained 0 3:20 Officer Reports Tim Buckner, President No report Bob Rawson, Vice-President Absent Colleen Ferdand, Treasurer December 2006 Treasurers Report $212 beginning balance - $72 P O box fees -$4 bank fees $136 ending balance at Exchange Bank +$24 cash still to deposit $160 RRWC current income Abby Myers, grant writer, and Colleen will have an official meeting to develop a proposal for EPA grant. Due March 9, 2007 $5K to $20K Jerome – TRA Foundation is accepting grant proposals. Priority to program to enhance the environment. due Feb 15, 2007 Scott Segeman, Secretary Scott submitted the information requested by SCWA to issue the $4,000 grant. SCWA is satisfied with the information provided. The uncertainty of the non-profit number will not adversely impact non-profit status or moving forward with submitting grants. 3:30 Potential speakers for January 20, 2007 RRWC Meeting Jake MacKenzie, NCIWMP discussion 3:40 RRWC Officers Election Update Scott reported that the Board Nominee and Financial Policy sub-committee organized by Rue Firth have meet and will present a list of officers for RRWC approval/disapproval. The committee developed an A list and a B list for the officers. A question was raised that the existing Board is the Founding Board. Next year’s Board would be the first acted Board. The proposed Officers and Board will be brought forward by the committee for approval at the RRWC January 20, 2007 meeting. 4:10 Review/Discussion of SCWA grant Colleen requested a sub-committee to approve the draft of the screen criteria. Jerome Dix and Brook would be great members. Suggested agenda item for SCWA grant and sub-committee review. Scott will pick up contract at SCWA, sign it and mail to Tim for second signature and return to SCWA. A need for quick turn around. 4:30 Clarification of Financial Reporting Process Jerome will develop draft and will work with sub-committee to full in policies. Some information is in the by-laws. Sub-committee will meet on Dec 15 at 3:45 to provide additional input to reporting process. 4:55 New Items - Awards and catering RRWC awards – Colleen would like to present awards at the March 10-11 RRWC event. The March event will be held in Ukiah at Mendocino Co administration building. There needs to be a Booster Club for March RRWC Event. Potential agenda item for RRWC January 20 Meeting. Veteran’s Memorial Building is not available on May 19. The RRWC meeting will need to be held on May 26. Catering – Colleen is providing food for RRWC meeting and will submit receipts to SCWA plus stipends for her travel and time. 5:00 Adjourn Adjourn 4:30 Next SC Meeting is at Healdsburg Library January 3, 2007, 4:00-6:00