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Russian River Watershed Council

Full Council Meeting

Minutes of January 29, 2000, 9 am - 1 pm

Veteran's Memorial Hall, Cloverdale

Meeting Photographs (not yet available)
RRWC Meeting Cover Letter
RRWC Meeting Draft Agenda
RRWC Meeting Packet (coordinator RFP, Rules of Operation, Letter of Support, TMDL information)

APPROVAL OF AGENDA:
TOTAL VOTES: 39 AYE:38 NO:1
APPROVAL OF NOVEMBER 20, 1999 MEETING MINUTES
Approval of minutes tabled
Comments:
• Minutes should be mailed with agenda packet
• Minutes are posted on website (Corps)
• Contact by e-mail to notify posting of minutes
• Bob Klamt edited his comments at the request of Eric Sunswheat
• A representative from each caucus will ensure the minutes are given to each member of the RRWC without web/e-mail access: Linda Curry - public, Kathy &endash; economic, Chuck &endash; environmental, Karen Rippey - agency

MODEL AGENDA
A template for the Steering Committee to use in setting meeting agendas
Comments:
• Add a category and provide time for caucus and/or workgroups to assemble during RRWC meetings
• Identify broader categories under protection, restoration and enhancement, i.e.: water quality, water quantity, stream morphology, and other issues - to provide opportunity for other issues beyond the ones listed, i.e.: easement, conservation, cooperation, etc.
• Put watershed in front of categories of protection, restoration, and enhancement.
• Add a bullet for administrative reports
• Place Administrative and Agency Reports before Announcements
• Clarification that announcements are open to everyone

Contact Steering Committee representatives or Karen Rippey for additional changes.
TMDL PRESENTATION by Alan Levine
The TMDL process is open to the public and TMDL's are only enforceable if they are incorporated into the basin plan. Notes
MEMORANDUM OF UNDERSTANDING (MOU) - Resources Agency & RRWC
A representative from each caucus (Nikki Barratt, Jay Halcomb, and Tim Buckner) met with Resources Agency (Maria Rea and Cathy Bleier) to discuss and finalize content of MOU. Text
One of the reasons for the MOU is to ensure that the RRWC has a voice and a seat of authority on the Executive Committee identified in Project Study Plan (PSP). The MOU will guide the process and ensure that the RRWC and the broader community's voice are heard.
• Establishes the RRWC as an authorizing body
• Item 11 leaves open the opportunity to renegotiate.
• Reference to PSP ensures that revisions are possible
• Timing of issues brought before the Council was an area of compromise, the RRWC delegation wanted 45 days notice but Resources Agency wanted more flexibility, see item 5 and 8
• Item 4 clarifies that RRWC has opportunity to negotiate outside MOU in region without involving Resources Agency.

Comments:
• Introduction &endash; Typo in Mission Statement &endash; insert "region" after river
• Check and correct mission statement for consistency: Rules of Operation and Agenda have a different mission statement.
• Do not use "scope" of PSP, consider "jurisdiction"- clarify!
Motion to approve the MOU with requested clarifications
TOTAL VOTES: 47 AYE: 46 NO: 0 ABSTAIN: 1
ANNOUNCEMENTS
Ann was not able to attend RRWC January 29 meeting &endash; discuss was tabled. The Steering Committee's letter, dated January 18, 2000, requested that Ann Maurice develop potential solutions for her concerns in the workgroups.
• Public Comment period open re:methy/mercury in Lake Pillsbury &endash; http://www.oehha.ca.gov
• Sonoma County Board of Supervisors Sanitation Workgroup, Monday 9p.m.
• The First RRWC Holiday Party was fun &endash; make it annual or bi-annual event
• Upcoming RRWC workgroups or caucuses meetings:
• Salmonid Restoration workgroup meeting: Wednesday, Feb 2, Bank of the West, Healdsburg, 7p.m.
• Public Caucus: Wednesday, Feb 16 6-8p.m. Cloverdale Library
• Rules of Operation: Feb 22 6p.m. Cloverdale Library
• Public Outreach/Education workgroup: Wednesday, Feb. 9 5p.m. Healdsburg Library
• Water Supply/Water Quality and Quantity workgroup: today after RRWC meeting
• Dam Operations workgroup: Wednesday, March 1, 6-8PM Cloverdale Library

ENDANGERED SPECIES PRESENTATION by Miles Croom, NMFS
This process is open to the public. For example, a public meeting will be held on February 1, 6:30 at the Doubletree in Rohnert Park for public input. Text
RULES OF OPERATION
Al Giordano suggested that the RRWC become a non-profit to formalize our organization and to enable the RRWC to seek other funding for our operation.
1. The Rules of Operation may become the framework for a non-profit. Text Denny O'Brien outlined the non-profit process:
2. The first step is to incorporate (involves 2 or 3 people making the request).
Identify the structure: Board of Directors, with a President, Secretary, and Treasurer. The Board of Directors can be the full RRWC
• Denny will determine if the President's position can be a body, i.e. the Steering Committee.
• Concern about the Board of Director's liability was raised, and Denny will add this question to his research list.
• An alternative is to have a Board of Directors with a Members body as a separate group. This structure gives the Board of Directors more authority.
• Denny advised having the full voting RRWC seated as the Board of Directors.

Direct questions, comments, or changes to Al Giordano or Karen Rippey
DRAFT LETTER REQUESTING RRWC SUPPORT for fishway around Coyote Dam
Park Steiner discussed history of proposal. Meeting with agencies and general support for concept. There is an interest to combine the raising of the Dam and the fishway. Park reassured the RRWC that any studies of the fishway could proceed independently of raising/removing Coyote Dam.
The letter is requesting support from the RRWC for a feasibility study &endash; not construction.
Comments:
• The Dam Operations workgroup had reviewed Park's proposal and recommended the letter of support.
• RRWC asked for more time to review and discuss the issue
• RRWC asked workgroups to bring proposal forward with more information at the next RRWC meeting.
• Park Steiner will make available copies of proposal and preliminary study.
• Letter needs to state that RRWC is not endorsing raising of dam
• March 16 public meeting in Potter Valley to discuss fishway concept.
• Park will be available at Dam Operations workgroup meeting on March 1, 2000 6-8 at Cloverdale library to answer questions.

Referred to next meeting &endash; NO ACTION
COORDINATOR JOB DESCRIPTION/RFP
Tim Derry has contacted Cathy Bleier at the Resource Agency to determine which agency/organization will receive funds from the Resources Agency for hiring coordinator. It has not been determined at this time, possibly through For Sake of Salmon.
Comments:
• RRWC members requested that the Steering Committee continue moving forward and provide recommendations or options to the RRWC.
• There was a concern that the RRWC may lose momentum if the State and Federal agencies did not take action on hiring the coordinator.
• Any RRWC members interested in applying for the coordinator position will need to take leave from RRWC

Proposal: Accept job description/ RFP as presented. The Steering Committee to proceed with hiring process, as far as possible, to the point where three potential candidates are brought before the RRWC for consideration.
Because it was not an action item on the agenda, the RRWC needed to take a vote to place the proposal on the agenda as an Emergency Action Item &endash; required 75% approval to place it on the agenda.
Support for placing proposal on agenda as an Emergency Action Item:
TOTAL VOTES: 46 AYE: 42, NO: 2, ABSTAIN: 2
Support for Proposal: TOTAL VOTES: 48 AYE: 45, NO: 2, ABSTAIN: 1
PROPOSAL APPROVED
NEXT MEETING & AGENDA ITEMS
Discussion of having a Water Rights and Law Seminar with speakers and presentations as a possible subject for next meeting.
Comments:
• Suggestion that idea go to Water S-Q-Q workgroup because of the importance of the issue in Russian River watershed.
• Peggy Maddock, Public Outreach & Education workgroup coordinator, suggested that the PO&E workgroup develop the seminar further and possibly provide a structure for the next meeting.
• Possibly have overview of Russian River water rights issue at the next RRWC meeting.
• Should include a larger audience than the RRWC because of the importance of the issue. Publicize in papers and inform legislators.
• Needs to be tailored to the Russian River watershed.

Next RRWC Meeting: April 1, 2000
Page last updated February 3, 2000 (FC)

Russian River Watershed Council	Full Council Meeting
Minutes of January 29, 2000, 9 am - 1 pm	Veteran's Memorial Hall, Cloverdale

Meeting Photographs (not yet available) RRWC Meeting Cover Letter RRWC Meeting Draft Agenda RRWC Meeting Packet (coordinator RFP, Rules of Operation, Letter of Support, TMDL information)
APPROVAL OF AGENDA: TOTAL VOTES: 39 AYE:38 NO:1 APPROVAL OF NOVEMBER 20, 1999 MEETING MINUTES Approval of minutes tabled Comments: • Minutes should be mailed with agenda packet • Minutes are posted on website (Corps) • Contact by e-mail to notify posting of minutes • Bob Klamt edited his comments at the request of Eric Sunswheat • A representative from each caucus will ensure the minutes are given to each member of the RRWC without web/e-mail access: Linda Curry - public, Kathy &endash; economic, Chuck &endash; environmental, Karen Rippey - agency MODEL AGENDA A template for the Steering Committee to use in setting meeting agendas Comments: • Add a category and provide time for caucus and/or workgroups to assemble during RRWC meetings • Identify broader categories under protection, restoration and enhancement, i.e.: water quality, water quantity, stream morphology, and other issues - to provide opportunity for other issues beyond the ones listed, i.e.: easement, conservation, cooperation, etc. • Put watershed in front of categories of protection, restoration, and enhancement. • Add a bullet for administrative reports • Place Administrative and Agency Reports before Announcements • Clarification that announcements are open to everyone Contact Steering Committee representatives or Karen Rippey for additional changes. TMDL PRESENTATION by Alan Levine The TMDL process is open to the public and TMDL's are only enforceable if they are incorporated into the basin plan. Notes MEMORANDUM OF UNDERSTANDING (MOU) - Resources Agency & RRWC A representative from each caucus (Nikki Barratt, Jay Halcomb, and Tim Buckner) met with Resources Agency (Maria Rea and Cathy Bleier) to discuss and finalize content of MOU. Text One of the reasons for the MOU is to ensure that the RRWC has a voice and a seat of authority on the Executive Committee identified in Project Study Plan (PSP). The MOU will guide the process and ensure that the RRWC and the broader community's voice are heard. • Establishes the RRWC as an authorizing body • Item 11 leaves open the opportunity to renegotiate. • Reference to PSP ensures that revisions are possible • Timing of issues brought before the Council was an area of compromise, the RRWC delegation wanted 45 days notice but Resources Agency wanted more flexibility, see item 5 and 8 • Item 4 clarifies that RRWC has opportunity to negotiate outside MOU in region without involving Resources Agency. Comments: • Introduction &endash; Typo in Mission Statement &endash; insert "region" after river • Check and correct mission statement for consistency: Rules of Operation and Agenda have a different mission statement. • Do not use "scope" of PSP, consider "jurisdiction"- clarify! Motion to approve the MOU with requested clarifications TOTAL VOTES: 47 AYE: 46 NO: 0 ABSTAIN: 1 ANNOUNCEMENTS Ann was not able to attend RRWC January 29 meeting &endash; discuss was tabled. The Steering Committee's letter, dated January 18, 2000, requested that Ann Maurice develop potential solutions for her concerns in the workgroups. • Public Comment period open re:methy/mercury in Lake Pillsbury &endash; http://www.oehha.ca.gov • Sonoma County Board of Supervisors Sanitation Workgroup, Monday 9p.m. • The First RRWC Holiday Party was fun &endash; make it annual or bi-annual event • Upcoming RRWC workgroups or caucuses meetings: • Salmonid Restoration workgroup meeting: Wednesday, Feb 2, Bank of the West, Healdsburg, 7p.m. • Public Caucus: Wednesday, Feb 16 6-8p.m. Cloverdale Library • Rules of Operation: Feb 22 6p.m. Cloverdale Library • Public Outreach/Education workgroup: Wednesday, Feb. 9 5p.m. Healdsburg Library • Water Supply/Water Quality and Quantity workgroup: today after RRWC meeting • Dam Operations workgroup: Wednesday, March 1, 6-8PM Cloverdale Library ENDANGERED SPECIES PRESENTATION by Miles Croom, NMFS This process is open to the public. For example, a public meeting will be held on February 1, 6:30 at the Doubletree in Rohnert Park for public input. Text RULES OF OPERATION Al Giordano suggested that the RRWC become a non-profit to formalize our organization and to enable the RRWC to seek other funding for our operation. 1. The Rules of Operation may become the framework for a non-profit. Text Denny O'Brien outlined the non-profit process: 2. The first step is to incorporate (involves 2 or 3 people making the request). Identify the structure: Board of Directors, with a President, Secretary, and Treasurer. The Board of Directors can be the full RRWC • Denny will determine if the President's position can be a body, i.e. the Steering Committee. • Concern about the Board of Director's liability was raised, and Denny will add this question to his research list. • An alternative is to have a Board of Directors with a Members body as a separate group. This structure gives the Board of Directors more authority. • Denny advised having the full voting RRWC seated as the Board of Directors. Direct questions, comments, or changes to Al Giordano or Karen Rippey DRAFT LETTER REQUESTING RRWC SUPPORT for fishway around Coyote Dam Park Steiner discussed history of proposal. Meeting with agencies and general support for concept. There is an interest to combine the raising of the Dam and the fishway. Park reassured the RRWC that any studies of the fishway could proceed independently of raising/removing Coyote Dam. The letter is requesting support from the RRWC for a feasibility study &endash; not construction. Comments: • The Dam Operations workgroup had reviewed Park's proposal and recommended the letter of support. • RRWC asked for more time to review and discuss the issue • RRWC asked workgroups to bring proposal forward with more information at the next RRWC meeting. • Park Steiner will make available copies of proposal and preliminary study. • Letter needs to state that RRWC is not endorsing raising of dam • March 16 public meeting in Potter Valley to discuss fishway concept. • Park will be available at Dam Operations workgroup meeting on March 1, 2000 6-8 at Cloverdale library to answer questions. Referred to next meeting &endash; NO ACTION COORDINATOR JOB DESCRIPTION/RFP Tim Derry has contacted Cathy Bleier at the Resource Agency to determine which agency/organization will receive funds from the Resources Agency for hiring coordinator. It has not been determined at this time, possibly through For Sake of Salmon. Comments: • RRWC members requested that the Steering Committee continue moving forward and provide recommendations or options to the RRWC. • There was a concern that the RRWC may lose momentum if the State and Federal agencies did not take action on hiring the coordinator. • Any RRWC members interested in applying for the coordinator position will need to take leave from RRWC Proposal: Accept job description/ RFP as presented. The Steering Committee to proceed with hiring process, as far as possible, to the point where three potential candidates are brought before the RRWC for consideration. Because it was not an action item on the agenda, the RRWC needed to take a vote to place the proposal on the agenda as an Emergency Action Item &endash; required 75% approval to place it on the agenda. Support for placing proposal on agenda as an Emergency Action Item: TOTAL VOTES: 46 AYE: 42, NO: 2, ABSTAIN: 2 Support for Proposal: TOTAL VOTES: 48 AYE: 45, NO: 2, ABSTAIN: 1 PROPOSAL APPROVED NEXT MEETING & AGENDA ITEMS Discussion of having a Water Rights and Law Seminar with speakers and presentations as a possible subject for next meeting. Comments: • Suggestion that idea go to Water S-Q-Q workgroup because of the importance of the issue in Russian River watershed. • Peggy Maddock, Public Outreach & Education workgroup coordinator, suggested that the PO&E workgroup develop the seminar further and possibly provide a structure for the next meeting. • Possibly have overview of Russian River water rights issue at the next RRWC meeting. • Should include a larger audience than the RRWC because of the importance of the issue. Publicize in papers and inform legislators. • Needs to be tailored to the Russian River watershed. Next RRWC Meeting: April 1, 2000 Page last updated February 3, 2000 (FC)